Annual General Meetings & Minutes

The Bilo Bar Club holds its annual general meeting during the month of October or November in each year immediately after the close of the Club’s Financial Year.

What must happen at the AGM?  

In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting is to include the following:

(a) to confirm the minutes of the last preceding annual general meeting and of any Special General Meeting held since that meeting;

(b) to receive from the Committee reports on the activities of the Club during the last preceding Financial Year;

(c) to receive and consider any financial statement or report required to be submitted to Members ; and

(d) to elect Committee Member position/s due for re-election or otherwise vacant.

(e) to deal with any other matter of which valid notice has been given.

The chair shall, at his or her absolute discretion decide the order of business under subclause 29.  An annual general meeting must be specified as such in the notice convening it.

How can you become a Trustee or Imperial Bilo?

Nominations of candidates for election as Imperial Bilo and Trustees of the Club must be made in writing, signed by 2 current club members (not being honorary members) and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination).

The nomination must be delivered to the Grand Bilo of the Club on or before the 31st day of July prior to the AGM at which the election is to take place.

All valid nominations received must be published in the clubs web sites and or newsletter at least 30 days prior to the AGM in the same manner as rule 9.0 notice.

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